Printing

9.25 AM Mhndr reported sick,
Hindi version of minutes of the sitting on 17.3.2017 at 5.55 PM 

Presentation

105: fire control room
Mhndr to D Br, Bg attendance sheet for 17.3.2017 for LS and RS
Call from Chairman's asking for formula. Told about where the same is.
Approved HS note at 11.50 am
Hindi version of Minutes of the meeting on 17.3.2017 at 11.51 am
Bg's application for cs exams at 12.06 PM from AN-II
Fire Testing of entire Building at 12.20 PM
call from coord cell about e-portal 12.35 PM (ph attended by dshna)
new line 21410223 delivered, working, also parallel (already asked in the note) mentioned verbally
Lok Sabha Internship Programme - 2016-17 from SRI 3.00 PM
Circulation of all documents/papers/reports to members in electronic form through e-Portal meant for Members put up 3.11 PM

Adoption and Presentation

13 members attended, note pad gone, report all right-12.35 pm (bg)

Authenticated copies in Hindi and English of the 15th and 16th Reports sent with Entry and Formula to TOs LS and RS at 3.10 PM.

Traditionally Entry along with 4 copies each in English and Hindi of Formula are delivered along with authenticated copies of reports given to Table Offices. Also soft copies transmitted electronically.

However this time, "Hard copy of Entry, not required anymore", said LS and RS Table Offices

Entry Formula file with dshna
Press Release doca file with bg, dfpd with prt
Draft report signed by HC on 16.3.2017 file with bg (5.28 PM)

Dedicated Branch

Just before or just after presentation of the reports of Parliamentary/Standing Committees, the secretariat of the committees sends 100 copies in English and 50 copies in Hindi of the report/s to Press and Public Relations (PPR) branch; 50 English and 25 Hindi to Publication Counter; and 10 English and 5 Hindi to Library Acquisition Branch. All such branches are located in Parliament House.

Unless there is sufficient number of manual labours like attendant, casual labours or casual messengers, chances are that the copies of the reports may not reach the rightful places. Such manual labours and vehicle drivers are in the hands of Administration Branch (AN-II). As such the committee branches are virtually in the hands of AN-II Branch.

The copies of the reports are got resographed in Distribution Branch (D-Branch), which is also responsible for circulation of materials to the residences of members in Delhi and also circulation of documents and return of office copies to the concerned branches.

A question arises as to why not the D-Branch be mandated to see that the reports for presentation/just presented reach PPR, Publication and Library in sufficient numbers.

If the above suggestion is not plausible, an entirely new branch to take care of such matters need to be created.

Blinds

Call from Dshna at 10.30, wouldn't come today. Also Dir be late.
10.29 am annexures emailed to comfood@sansad.nic.in, 11.20 pre-mat compiled and all annexures 3.03 pm Ashok from DCA 23382525 about Supplementary LoP. 'Will inform'
3.10 pm Akash from FPD 23389648. File being put up. reply'd come on time.
Attested. Gitansha dob 5.11.2011 s/o Rajesh Kr.

Meeting gears

(1) Pens
(2) Calendar
(3) Rule/Directions
(4) Name Plates
(5) Files
(6) Background Materials
(7) Welcome Speech
(8) List of witnesses
(9) Record of Members' response on calls
(10) files pending for signature of Chairman and Members, if any.

By Tuesday

called 23382503 Sh Prem Raj Kaur, DS, Parliament Section, doca: dfg mats. be on tuesday. - ad-dir. give it by 5 pm today or your secy,  not today - dir's office 12.30 to 2.30 pm

5.46 pm ext 5585: Dir already told

amit mathur, us, to : house re-assembles on 9th and days for laying of ddfg be made know thereafter.

critical analysis to ad                    - 11.26 am

material for e-portal to coord cell - 11.26 am

approved resume of work done received at 3.45 pm - bg